Before storing pharmacy records at a different location, what must be done?

The requirement to notify the Board in writing and receive approval before storing pharmacy records at a different location is rooted in the regulatory framework designed to ensure that pharmacy records remain accessible and secure. This step is critical because pharmacy records are subject to strict scrutiny to maintain patient confidentiality and to adhere to legal record-keeping standards. Notifying the Board allows them to assess the adequacy of the new storage location in terms of security, confidentiality, and compliance with state laws.

In contrast, while notifying patients might seem essential for transparency, it is not mandated for the physical relocation of records. The option suggesting that records should only be kept at the pharmacy does not align with the regulatory allowances for off-site storage, provided the right protocols are followed. Lastly, storing records without any notification fails to comply with established legal requirements, which could result in legal ramifications or potential loss of licensure for the pharmacy. This makes the necessity of written notification and prior approval a vital step in the process of record management and storage.